TechBBQ 2024

EXTREME TECH CHALLENGE COMPETITION OFFICIAL RULES

January 31, 2023

No purchase necessary to enter or win. Void where prohibited. The Extreme Tech Challenge Competition (“Competition”) is organized and operated by Extreme Tech Challenge, a California non-profit corporation with 501(c)(3) approval (“XTC”).

1. Eligibility. Any company is eligible to participate in the Competition if it satisfies all of the following criteria:
   1. The company has developed, or is in the process of developing, (i) a product or service based on a new or innovative technology, or (ii) an innovative application of an existing technology developed by the company.
   2. The company’s product or service developed or under development by the company has the potential to address categories specified in each specific XTC competition, which are based on the Seventeen (17) United Nations Sustainable Development Goals (“SDGs”).
   3. The company has no restrictions on future funding based on the funding received by the company as of the date of submission of the Entry (defined below in Section 3).
   4. The company is not publicly traded; remains privately held
   5. The company (i) is legally incorporated in any Eligible Country (listed below), (ii) is not incorporated in any Excluded Country (listed below), and (iii) does not have any subsidiaries or affiliates located or incorporated in any Excluded Country.
   6. The company complies with all the terms and conditions of these Official Rules.
   7. The company and its officers, directors, managers and employees are not subject to sanctions in the United States or listed on the U.S. Department of the Treasury’s Specially Designated Nationals and Blocked Persons List or the Office of Foreign Assets Control Sanctions Lists, which may be found here.
   8. At least one company founder or executive is a legal resident of an Eligible Country, and at least 18 years of age at the time of entry into the Competition.
   9. You agree to notify us if you have any relationship with any XTC Partner that is either pre-existing or that develops prior to the judging of the Competition. Competition Partners are the companies and individuals identified on the XTC website.
   10. The company submits its application in English.
2. Eligible Countries. Each of the following is an Eligible Country: United States, Algeria, Argentina, Armenia, Australia, Austria, Azerbaijan, Bahamas, Barbados, Belarus, Belgium, Bosnia and Herzegovina, Botswana, Brazil, Bulgaria, Cameroon, Canada, Chile, China, Colombia, Croatia, Curacao, Cyprus, Czech Republic, Denmark, Dominican Republic, Egypt, Estonia, Finland, France, Georgia, Germany, Ghana, Greece, Guatemala, Hong Kong, Hungary, Iceland, India, Indonesia, Ireland, Israel, Italy, Japan, Jordan, Kazakhstan, Kenya, Kosovo, Latvia, Liberia, Liechtenstein, Lithuania, Luxembourg, Macedonia, Malaysia, Malta, Mauritius, Mexico, Moldova, Monaco, Myanmar, Nepal, Netherlands, Nicaragua, Nigeria, Norway, Pakistan, Panama, Peru, Philippines, Poland, Portugal, Romania, Russia, Rwanda, Saudi Arabia, Serbia, Singapore, Slovakia, Slovenia, South Africa, South Korea, Spain, St. Vincent & Grenadines, Sweden, Switzerland, Taiwan, Tanzania, Thailand, Trinidad and Tobago, Turkey, Uganda, Ukraine (excluding Crimea), United Arab Emirates, United Kingdom, United States, Uruguay, Venezuela, Vietnam and Zambia.Excluded Countries. Each of the following is an Excluded Country: Crimea – Region of Ukraine, Cuba, Iran, North Korea (Democratic People’s Republic of Korea), Sudan and Syria.If the company is legally incorporated in a country that is neither an Eligible Country nor an Excluded Country, please send an email to support@extremetechchallenge.org identifying the country of incorporation for further determination of whether your company is eligible to participate.
3. When and How to Enter the Competition.
   1. XTC will clearly specify deadlines for various specific Competitions on XTC’s website at https://extremetechchallenge.org.
   2. In addition, one or more Partners may host an XTC regional competition, with the consent of XTC Regional Competition in one or more regions of the world throughout the Competition year. XTC and the applicable Partner will make any Regional Competition information available through their websites and other media channels.
   3. Each participating company (“Entrant”) must complete and submit a Competition application that complies with all the terms of these Official Rules (“Entry”). Requirements and Submission Form are found on the application portal located on XTC’s website at https://extremetechchallenge.org.
4. Location of Competition
   1. XTC Competitions may be in-person or virtual. XTC and its applicable Partners will provide location information in advance of each Competition.
   2. XTC has sole discretion to determine the final location of each Competition and determine whether each Competition is held in person or as a virtual event. XTC will provide information about the location and format of each Competition as soon as reasonably practical in advance of that Competition.
5. Selection of Winners.
   Judges and Judging Criteria
   1. Judges for the Competition (the “Judges”) will be a diverse group of highly experienced technologists, investors, academics and industry experts with experience and expertise in evaluating startup companies, technology, products and services, and/or one or more specified categories .Each Judge is required to recuse themselves from judging any Entrant with whom there is a personal or business relationship, including as formal advisors, investors, or family members.
   2. Finalists and Winners will be selected based on the Judges’ assessment of the following equally-weighted criteria:
      1. TEAM • Is this team uniquely qualified to build this startup? • Do they strongly understand their customers and their industry? • Do they have the determination and endurance to carry this through to completion?
      2. PRODUCT INNOVATION • Is this a disruptive innovation that creates a new market and/or a new value-ecosystem that displaces or radically modernizes an existing industry? • Is it differentiated from competitive or substitute offerings?
      3. PRODUCT MARKET FIT • Are target customers using/buying its product? • Can the startup show their product will scale enough in the addressable market for sufficient growth/profit to be an attractive investment?
      4. TECH FOR GOOD / RESPONSIBLE INNOVATION FOR A RADICALLY BETTER WORLD • Is this innovative product addressing a significant global challenge to society and/or the environment? • Can this startup’s product have a wide-reaching impact on same?
   3. A group of Entrants (each a “Finalist” and “Winner,” collectively “Finalists” and “Winners”) will be selected by the Judges based on the criteria specified in Section 2.a.
   4. All Finalists will be eligible for seminars, mentoring and other teaching and networking opportunities as part of the final selection process of the Competition. Details of such activities will be specified in the final weeks of the XTC Competition annual cycle. These opportunities may be held in person or virtually, prior to or after the main competition, at XTC’s sole discretion
      Winners
   5. In the final weeks before the completion of each Competition, a further selection cycle will be undertaken by the Judges, resulting in a smaller number of Finalists designated as eligible to pitch their companies to a panel of investors. Finalists will be highlighted on XTC’s website and in social media in accordance with these Official Rules and XTC’s Privacy Policy. Winner(s) are then selected by the judging panel.
   6. All Finalists and Winners and their employees and consultants who participate in the Competition consent to be publicized in accordance with these Official Rules.
   7. Entrant may enter into business relationships with potential investors, including XTC Sponsors, at any time and at Entrant’s sole discretion. However, if Entrant enters into a business relationship with an XTC Sponsor or begins discussion to enter into a business relationship, Entrant is required to notify XTC that a relationship with the Sponsor relationship exists, as required in Section 1.h.
   8. Winners may not substitute, barter, transfer or assign any prize or opportunities, to the extent that any such items are available.
   9. Entrant agrees that the decisions of the Judges are final and binding.
6. Expenses. Unless otherwise specified on the competition website, entrants are solely responsible for any expenses incurred to participate in the Competition, including but not limited to any travel costs. XTC, Competition Judges and Competition Partners will have no responsibility for any Entrant’s costs and expenses related to the Competition. Entrants also are solely responsible for any taxes, tariffs or other applicable governmental charges from any federal, state or local authority that may be due as a result of any winnings or obtaining any opportunities as a result of the Competition. All Entrants should seek independent advice regarding tax and other liabilities associated with any prize that may be available or receiving other benefits as a result of the Competition.
7. Notifying the Finalists and Winners. XTC will notify the Finalists and Winners by email, using the email address provided in the Entry. If a Finalist does not respond and provide the required confirmations within three (3) days of notification, is found ineligible, or does not comply with these Official Rules, such Entry may be disqualified by XTC, in its sole discretion, and the Competition Judges will select a replacement Winner.
8. Competition Entry Restrictions. A Competition Entry will not:
   1. Be submitted in any language other than English
   2. Infringe or otherwise violate the intellectual property rights of any third party, including copyrights, moral rights, patents, trademarks, design rights, trade secrets and rights of publicity;
   3. Disclose or rely upon the confidential or proprietary information of a third party without appropriate written permission;
   4. Contain libelous, defamatory, disparaging or unlawful content;
   5. Invade the privacy or right of publicity rights of any person (living or deceased), or otherwise infringe upon a third party’s personal or proprietary rights;
   6. Violate any laws or regulations;
   7. Include sexually explicit subject matter;
   8. Depict or inspire violence, weapons or dangerous stunts;
   9. Depict discrimination, bigotry, harm or hatred;
   10. Depict or inspire tobacco or illicit drug usage;
   11. Promote activities that are illegal in the Entrant’s home country;
   12. Promote any political agenda; or
   13. Conflict with the Tech for Good Categories or United Nations SDGs, or otherwise reflect negatively on the goodwill of XTC or its Partners.The above list is not exhaustive. XTC may disqualify any Entry if the Entry includes content that XTC, in its sole discretion, deems unsuitable for this Competition. XTC may reject or disqualify any Entry at any time, in its sole discretion, without incurring any liability.
9. Confidentiality. XTC agrees that it will use its best efforts to treat the non-public information in each Entry as the confidential information of Entrant. XTC will not disclose the non-public information in an Entry to any third party without the prior written consent of Entrant, unless XTC is required by law, court order, or legal process to do so, including but not limited to a court or governmental subpoena. Notwithstanding the foregoing, Entrant understands and agrees that XTC may disclose Entrant’s entire Entry to XTC’s Competition Partners, Competition Judges, and professional, financial and similar advisors; provided that such other persons or firms are bound by agreement or law not to further disclose such confidential information to any third party. Entrant also understands and agrees that XTC is not required to treat as confidential any portion of Entrant’s confidential information in the Entry that (i) was disclosed to XTC without obligation of confidentiality; (ii) becomes publicly available through no fault of XTC; or (iii) that XTC develops without reference to Entrant’s confidentiality. Entrant understands and agrees that, given the nature of the Competition, many individuals may have access to an Entry, and XTC strongly encourages Entrant to include only information that is not confidential in its Entry. Any confidential information in an Entry is provided at Entrant’s sole risk.
10. Representations. Each Entrant represents and warrants that:
    1. It meets the Eligibility Requirements listed in Section 1;
    2. Its Entry is wholly original, factually accurate to the best of Entrant’s knowledge, and is Entrant’s own creation;
    3. The individuals acting on Entrant’s behalf in connection with the Competition have the authority to do so; and
    4. It is the sole owner of all rights relating to its Entry, or has obtained all necessary rights, including all copyrights, moral rights, patents, trademarks, design rights, trade secrets, rights of publicity, and other relevant intellectual property rights for access to and use of the Entry by XTC, Competition Judges and Competition Partners in connection with the Competition or otherwise as contemplated in these Official Rules.
11. Indemnification. Each Entrant agrees to indemnify and hold XTC harmless from any and all liability resulting from or arising from XTC’s use of any Entry.
12. Publicity.
    1. Each Entrant irrevocably agrees that, if it is identified as a Finalist, its company name and a non-confidential description of its Entry may be publicized in whole or in part, or not at all, on XTC’s website and through other marketing channels worldwide. Publicity may be done by XTC or a third party authorized by XTC, including our Partners and vendors. In addition, Entrant will identify one (1) or more representatives to represent Entrant in the Competition, and Entrant hereby confirms that its representative(s) irrevocably agrees to allow XTC to use each such individual’s name, likeness, voice, image, photo or video, including statements made by such representative(s) (collectively, the “Materials”), worldwide for any purpose and in any manner in connection with the Competition or future Extreme Tech Challenge competitions or in furtherance of XTC’s mission, without compensation, notice or further consent.
    2. Examples of uses of the Materials include (i) public streaming of the Competition including Entrant pitches; (ii) internet-based distribution/promotion, including social media; (iii) marketing or promotional purposes, including future activities or events; (iv) media distribution; and (v) archival purposes.
    3. Entrant and its representative(s) agree that any right to inspect or approve the uses of the Materials have been waived, and Entrant and its representatives have no claim to any compensation arising out of the use of the Materials.
    4. Entrant and its representative(s) further agree to release XTC, its employees, agents, Partners and all associated entities and agree not to sue or bring any proceeding against any of the same for any claim arising out of the use of the Materials, or any claims of ownership in the Materials.
    5. Entrant and its representative(s) understand that this Agreement does not represent an obligation or commitment by XTC to use any Materials, or take any authorized action.
    6. Entrant and its representative(s) hereby grant XTC or its Partners or vendors to record and edit any portions of the Competition, including the Competition Judging, seminars, mentoring and other teaching and networking opportunities whether held in person or virtually, and to use and publish such Materials.
    7. Entrants and its representative(s) hereby agree to the Startup Competitions Multimedia Authorization and Release Agreement which covers images, recordings, trademarks, etc.
13. General Terms and Conditions.
    1. Rules. Entrants agree that XTC has the sole right to establish and change the Official Rules and the operation of the Competition or award of prizes at any time and without notice or liability.
    2. Competition Changes. XTC reserves the right to cancel, change or suspend this Competition for any reason, including cheating, technology failure, catastrophe, epidemics or pandemics, war or any other unforeseen or unexpected event that affects the integrity of the Competition. If the integrity of the Contest cannot be restored, XTC may but is not required to select winners from among all eligible Entries received before XTC canceled, changed or suspended the Competition.
    3. Entry Disclaimers. XTC will not be responsible or liable for any incomplete upload of any Entry, and/or for any misdirected or invalid Entries due to transmission errors or corrupted data files, including without limitation, interruption or inability to access XTC’s website, problems with internet connectivity, firewalls, virus protection software or hardware devices, and/or Entries that are late, destroyed, lost, stolen, misdirected, tampered with, incomplete, deleted, or not in compliance with these Official Rules.
    4. Use of Entry. No Entries will be returned to Entrants. Except as expressly provided in these Official Rules, Entrant retains all rights to its Entry. Subject to the confidentiality obligations in these Official Rules, Entrant hereby grants XTC a non-exclusive, worldwide, royalty free, transferable, sublicensable, perpetual and irrevocable license to copy, display, perform, distribute, create derivative works and otherwise use its Entry for any purpose related to the Competition, future Extreme Tech Challenge competitions, or any other XTC-related purpose. Entrant further acknowledges and agrees that Competition Judges and Competition Partners will have access to and may retain copies of its Entry.
    5. Privacy. Except as expressly provided in these Official Rules, this Competition is governed by XTC’s Privacy Policy.
    6. Void Where Prohibited. Notwithstanding the list of Eligible Countries, if this Competition is deemed unlawful in any country, all entries from such country will be void, as determined by XTC.
    7. Damage or Disruption. Any attempt to deliberately damage the Competition website, defraud XTC, or Competition Judges, or tamper with or undermine the legitimate operations of the Competition or XTC may be a violation of civil and/or criminal laws, and responsible persons may be prosecuted or sued to the full extent permitted by law and will not be eligible for a prize or to be a Winner.
    8. Liability Waiver and Release. Entrant agrees that XTC, Competition Judges, Competition Partners and anyone acting on behalf of XTC or the Competition in any way (“Released Parties”) will have no responsibility or liability (including, but not limited to, liability for any property loss, damage, personal injury or death, as well as claims based on publicity rights, defamation, and/or invasion of privacy) in connection with this Competition, including participation or the acceptance, receipt, possession, misuse, nonuse or use of any prize or opportunity (or portion thereof); or any damage to Entrant’s (or any third person’s) computer and/or its contents related to or resulting from any part of Competition; even if caused by the negligence of the Released Parties. Entrant acknowledges that the Released Parties have wide access to ideas and that new ideas are frequently submitted to them or are being developed by their employees, including ideas that may be competitive with Entrant’s business. Entrant agrees that it will not be entitled to any compensation as a result of any Released Entity’s use of material that is similar or identical to its Entry. Entrant hereby waives all rights to claim irreparable injury, equitable relief, direct, indirect, punitive, incidental and/or consequential damages, attorney fees or any damages other than actual out-of-pocket costs incurred to enter the Competition. In no event will the Released Parties’ aggregate liability under these Official Rules or in any way in connection with the Competition exceed U.S. $100. Entrants agree to release all rights to bring any claim, action, or proceeding against the Released Parties.
    9. Choice of Law. These Official Rules will be interpreted under the laws of the state of California, U.S., and controlling U.S. federal law. Choice of law rules of any jurisdiction and the United Nations Convention on Contracts for the International Sale of Goods will not apply to any dispute under these Official Rules.
    10. Dispute Resolution. If Entrant has any dispute regarding the Competition, Entrant must first give XTC an opportunity to resolve the dispute by sending a written description of the dispute to XTC at legal@extremetechchallenge.org. XTC and Entrant will negotiate Entrant’s dispute in good faith. If the dispute is not resolved within sixty (60) days after XTC acknowledges receipt of Entrant’s description of its dispute, Entrant may pursue arbitration as described below.
    11. Binding Arbitration. Except as provided below and to the extent permitted by law, XTC and Entrant (each a “Party” and together the “Parties”) agree that any dispute relating to the Competition that are not resolved by the dispute resolution process above may be resolved by binding arbitration to be held in the county of Santa Clara, California, in accordance with the Commercial Rules then in effect of the American Arbitration Association (“AAA”). The Parties will mutually agree on a single arbitrator. If the Parties cannot mutually agree, the arbitrator will be appointed by the AAA. The arbitrator may grant injunctions or other relief in such dispute or controversy. The decision of the arbitrator will be final, conclusive and binding on the parties to the arbitration. Judgment may be entered on the arbitrator’s decision in any court of competent jurisdiction. The Party that does not prevail will pay all of the costs and expenses of such arbitration, and each Party will separately pay its respective counsel fees and expenses. The arbitrator will not have the power to award damages in excess of the limitation on actual compensatory, direct damages listed in these Official Rules and may not multiply actual damages or award punitive damages or any other damages that are specifically excluded under these Official Rules, and each Party hereby irrevocably waives any claim to such damages.
    12. List of Winners. For a list of Finalists and Winners, please contact XTC at support@extremetechchallenge.org and refer to the Extreme Tech Challenge website.